ADVANCE
This screen is used to enter information on travel advances. If you receive an advance to cover expenses prior to a trip or expenditure, you should account for that advance with this screen. The advance amount will be netted against your total expenses to determine your reimbursement.
These are the fields and links that are used to enter information:
Advance Date: - (required) Enter the date the advance was issued to you.
Advance Amount: - (required) Enter the advance amount here.
Advance Reference #: - When you received the advance you received a receipt along with it. Enter the reference number from the receipt.
The screen also contains the following links and buttons to assist in entering information:
calendar
- This link will pop-up a calendar. Any date that you select by clicking on it will
be entered into the associated date field. The single arrows will move the calendar
one month while the double arrows move the calendar a year.
Add advance to report (button) - (required) After you have entered all the information required to account for this advance, click this button to add this information to the report you are creating or editing. If you exit this screen without using this button, the information you provided will not be added to the report and will be lost.
Return to report display (link) - Use this link if you wish to abandon data entry and return to the report display without saving any of the information you may have added or changed.